Employment Screening Advice for Employers

What is Employment Screening?

Employers use a series of steps to guide them towards hiring the best workers. Matching the right skills to an open position is key, and effective selection can result in hiring the kind of employees that will boost company morale, add to your corporate culture, keep turnover low and contribute to the growth of the organization.

 The purpose of employment screening is to determine if an applicant is the right fit for the position. Determining if an applicant is the ‘Right fit’ encompasses evaluating and assessing the person in a number of areas:

1. Does the person possess the prerequisite skills, knowledge, experience, competency, temperament, education, etc. to perform the requirement of the available position at the necessary level of proficiency?
2. Does the person ‘fit’ with the team they will be working with
3. Does the person ‘fit’ with the company’s culture
4. Does the person have the willingness and capability to continue to learn, adapt and grow with the organization to continue to contribute to its organization’s success in the future,
5. Does the person have the necessary level of integrity, meaning can he be trusted to manage the organization’s resources (people, financial, technology, and information resources), Does and to behave in an ethical manner that will not tarnish the firm’s reputation?

Methods, Tools, and Processes Used in the Employment Selection Process:

1. Resume Screening
   • Reviewing resumes to determine at a macro level does the applicant have the necessary background to be considered for the position. Here are some of the information you can get from a resume while screening candidates.
   • Organization skills (able to organize their thoughts into a cohesive and logical manner)
   • Written Communication skills (possesses appropriate level or written communication skills to meet the job requirements, e.g., level of vocabulary, grammatical skills, spelling ability, level of mastery of English language.
   • Previous work experience and/or education that matches stated job requirements.

2. Interviews:
   • Phone Interviews are a good method to learn more about someone without hassling the candidate to come in and worry about commuting and missing out from their ongoing job.
   • Video interviews are useful in helping to assess oral communications and listening, presentation, and thinking skills.
   • · One-way video interviews invite a candidate to videotape themselves answering a list of questions provided to them to respond to and to return to you. This way, the weight of the interview is on the candidate, while you can sit back and see what they have to say. 
   • In-person Interviews are conducted face-to-face. This type of interview provides all the benefits of the other forms of interviews with the added value of being able to directly observe the applicant’s behavior and to have an engaging conversation with the person.

3. Employment Tests
   The following are the most common types of employment test:
   • Ability or Skill test
   • Personality test
   • Integrity test
   • Polygraph test (illegal for employment purposes with a few select exceptions)
   • Medical test (generally not permitted on a pre-hire basis)

4. Pre-employment Background Screening is designed to verify the information supplied by a candidate on their resume and application. A background check is a process designed to verify that a job applicant is who they claim to be (identity verification), verification of the validity of the information submitted by a job applicant on the resume and application about their:
   • criminal record history,
   • sex offender registry check,
   • education,
   • credentials,
   • employment history,
   • salary history (where permitted by law),
   • credit history checks (where permitted by law),
   • motor vehicle driving record,
   • immigration status (right to work in the U.S.) and
   • International checks,
   • other employment-related activities from the person’s past.

   Notable background screening providers include Employment Background Investigations (EBI), Shield Screening, Candid Research, Nationwide Screening Solutions, National Applicant Screening (NAS), and Neeyamo.

5. Reference Checks
   Assessing an applicant’s previous job performance, on the job behavior, and cultural fit.

6. Drug Screening
   Drug Screening is a common practice that involves testing applicants for various types of illegal drug use using oral, urine, and hair samples. Drug testing firms like Orasure are used to determine the trustworthiness of prospective employees, avoid workplace injuries, and ensure that hires will be productive employees.

7. Social Media Screening involves reviewing the online footprint of an applicant to gather additional information about the applicant’s behavior not typically available via the other forms of screening. In most cases, this practice is best conducted by a trusted outsourced firm such as Social Intelligence to shield the hiring organization from viewing information that may be potentially illegal to use in the hiring process.

8. Temp to Hire or Paid Trial Projects are probably one of the most effective methods available to observe if an applicant has the necessary competencies and experience to actually perform a job while simultaneously assessing their ability to fit in with the team in the department they will be working and with organizations culture. There is no better assessment process than actually seeing the person performing the work. The primary limitation of this approach is that it is often not available to use with applicants that are currently employed.

9. Job Simulation
   A job simulation is an assessment process that involves assigning applicant tasks to perform to get an accurate assessment of their capabilities to perform the task. Job simulations can take many different forms, such as in-person assignments, online exams, take-home assignments, role-playing, presentations, or even virtual simulations. The following are some of the different types of job simulations:
   • In-basket exercises: The candidate is required to complete certain tasks such as responding to emails, taking phone calls, and handling grievances within a set amount of time. Often, these exercises are best for administrative and managerial positions.
   • Situational judgment tests: The candidate is presented with a work-related scenario and is asked to use their judgment to provide a solution that can amicably resolve the situation at hand. These tests lend themselves well to positions such as customer service and supervisory roles.
   • Work sample tests: These, typically hands-on tests, require the candidate to complete certain activities that are similar to actual tasks they would perform on the job. Examples include writing code, take-home assignments, collaborating with others to design a website, or completing an onsite construction task.
   • Role-playing: Role-playing is probably the most common of all job simulation formats. These exercises help to evaluate a candidate’s ability to navigate interpersonal challenges in a work environment.

Employment Screening Articles
by Background Screening Expert W. Barry Nixon

 Effects of COVID-19 Pandemic on Employment
By W. Barry Nixon, COO, PreemploymentDirectory.com

The economy has been greatly affected by the COVID-19 pandemic, which hasn’t just affected the healthcare industries but has caused businesses to close their doors and workers to become unemployed. Working from home has become the norm for many companies, causing a shift in the employment process, which is expected to evolve in the coming months and years. But working from home isn’t all it’s cracked up to be and many employees realize how much they took for granted daily connections and interactions. But, perhaps, one of the biggest positives created with the work-from-home movement has been the ability for employers to find talent anywhere, making it more flexible for everyone involved. In response, managers and leaders have adjusted their processes to manage employees, adopting new ways of communicating, managing performance, maintaining the company’s culture, and implementing policies and procedures. Remote work, however, hasn’t been possible for all employers and a Fortune survey has revealed that 59 percent of companies have deferred or froze employment and 25 percent have laid-off employees.

Read more

The New Frontier: Three Steps You Can Take to Improve Employment
By W. Barry Nixon, COO, PreemploymentDirectory.com

The economy has been greatly affected by the COVID-19 pandemic, which hasn’t just affected the healthcare industries but has caused businesses to close their doors and workers to become unemployed. Working from home has become the norm for many companies, causing a shift in the employment process, which is expected to evolve in the coming months and years. But working from home isn’t all it’s cracked up to be and many employees realize how much they took for granted daily connections and interactions. But, perhaps, one of the biggest positives created with the work-from-home movement has been the ability for employers to find talent anywhere, making it more flexible for everyone involved. In response, managers and leaders have adjusted their processes to manage employees, adopting new ways of communicating, managing performance, maintaining the company’s culture and implementing policies and procedures. Remote work, however, hasn’t been possible for all employers and a Fortune survey has revealed that 59 percent of companies have deferred or froze employment and 25 percent have laid-off employees.

Read more

Continuous Monitoring Helps You Manage The Risk Associated With Hiring Employees
By W. Barry Nixon, COO, PreemploymentDirectory.com

Continuous monitoring or Post Hire Criminal Monitoring is the process of conducting on-going checking of records to have an almost real-time notification of arrest, updates of criminal records, and driving records. A Continuous Monitoring process alerts employers in close to real-time to criminal activity that their employees have been involved with. Instead of needing to periodically check on employee behaviors, you get this information on an on-going basis to aid you in being able to make informed management decisions to help you provide a safe work environment and protect your firm’s reputation. An effective continuous monitoring process should be a key component of your risk management program.

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Guest Post

Are You Making These Employment Mistakes?
By Carlos Crameri, CEO, CuriousCheck

Career Bright research shows that 74 percent of employers think they have hired the wrong candidate for a job position and that 2 out of 3 workers felt later that they were not a good fit for the job. Many employers make mistakes when making hiring decisions that lead to unsuccessful job hires. These include: skipping background checks, listing poor job descriptions, conducting an ineffective interview process, evaluating and hiring based on personality, hiring the right candidate for the wrong role, ignoring cultural fit, and not checking references.
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Additional Employment Selection Resources for Employers