How to Retain and File I-9 Forms

According to the U.S. Citizenship and Immigration Services (USCIS) retention requirements, “I-9 forms should be retained for three years after the date of hire, or one year after the date employment ends – whichever is later,” but this can be confusing for employers. It is important for employers to take the proper steps to remain compliant with requirements. This includes: maintaining I-9 forms separately from personnel records, developing an administrative section, filing active employee I-9s alphabetically, developing a terminated employee section, assessing retention requirements, organizing terminated employees’ I-9s chronologically by retention date and shredding terminated employees’ I-9s past the retention date.

 

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Post By Ken Shafton (50 Posts)