The Federal Motor Carrier Safety Administration (FMCSA) requires companies to keep records to document their compliance with safety regulations. Some must be maintained for at least five years, such as alcohol test results indicating a BAC of 0.02 or greater, and others are for at least one year, such as negative and canceled drug test results. The Driver Qualification and Safety Performance History Files must be retained for as long as the safety-sensitive individual is employed and for three years after. For every vehicle in their control for 30 days or more, DOT-regulated companies must retain identifying information and inspection schedules for one year at the location where the vehicle is garaged and for six months after the vehicle leaves the company’s control.
